AASWWE - Constitution
CONSTITUTION OF THE AUSTRALIAN ASSOCIATION FOR
SOCIAL WORK AND WELFARE EDUCATION INCORPORATED
The name of the incorporated Association is the Australian Association for social Work and Welfare Education Incorporated referred to herein as “The Association”.
In reply to these Rules, unless the contrary intention appears:
“Executive” means the committee of management of the Association.
“Meeting” means the committee of management of the Executive.
“General Meeting” means a general meeting of the members of the Association convened in accordance with these Rules.
“Member” means a member of the Association.
“The Act” means the Association Incorporations Act SA 1985.
“The Regulations” means the Associations Regulations, 1985.
3. OBJECTS AND PURPOSES:
To enhance the quality of social work, welfare work and community development education as a contribution to the well being of the Australian community by:
Discussing common educational issues and interests, including the purposes, content and processes of social work, welfare work and community development education in Australia.
Promoting the scholarly pursuit of teaching and research in schools and departments of social work, welfare work and community development education.
Promoting and supporting social work, welfare work and community development education and related interests throughout the Australian community.
The maintenance of close relationships between the tertiary institutions and the social work, welfare work and community development industry labour force.
The collection and publication of information about the functions and needs of tertiary social work, welfare works and community development courses.
Engaging in such other activities as may be appropriate to further the aims of the Association.
The Association shall have all the powers conferred by Section 25 of the Act.
There shall be three categories of membership of the Association being:
Social work membership.
Welfare and Community development membership.
Membership shall be open to:
Schools and departments offering social work, welfare work, and community development education programs, all educators working in such programs, and to the students engaged in such programs.
Field educators providing supervision to students engaged in such programs.
Any other persons with an interest in social work, welfare work or community development education as may be approved by the annual general meeting of the Association.
Social Work and Welfare student organisations based in the schools or department offering social work, welfare work and community development.
Associate membership shall be open to:
5.3.1. Institutions offering professional education for social workers, welfare or community workers, all educators working in such programs, and to the students engaged in such programs;
5.4. Members of Institutions with Associate membership will have access to services offered to all other institutional members of the Association but will not be eligible to stand for membership of the executive.
5.4.1. Associate members will be able to appoint one representative from their institution to attend and vote at the AGM.
Application for membership shall be in the form.
Any member whose subscription is outstanding for more than three (3) months after the due date for payment shall cease to be a member of the Association, provided always that the Executive may reinstate such membership on such terms as it thinks fit.
Any member may resign from membership of the Association by giving written notice thereof to the Secretary of the Association.
Any member on resigning shall be liable for any outstanding subscriptions which may be recovered as a debt due to the Association.
7. EXPULSION OF A MEMBER:
The Executive may resolve to expel a member upon a charge of misconduct detrimental to the interests of the Association.
Particulars of the charge shall be communicated to the member at least one (1) calendar month before the meeting of the Executive at which the matter will be determined.
Such notice to any member shall contain a statement of the right of that member to be heard or to make written submissions to the Executive at the meeting of the Executive at which the matter will be determined.
The determination of the Executive shall be communicated to the member, and in the event of an adverse determination the member shall, subject to Clause 8.5 cease to be a member fourteen (14) days after the committee has communicated its determination to that member.
A member shall have a right of appeal to the Association in general meeting against expulsion.
Any such intention shall be communicated to the Secretary of the Association within Fourteen (14) days after determination of the Executive has been communicated to the member.
In the event of an appeal under this Clause, the appellant’s membership of the Association shall not be terminated prior to the determination of the general meeting.
In general meeting, the appellant shall be given the right to be heard, or to make a written submission.
The general meeting will then vote to determine the appeal.
In the event that the general meeting upholds the decision of the committee, the membership will be terminated at the date of the general meeting at which the determination of the Executive is upheld.
8. THE EXECUTIVE COMMITTEE:
The affairs of the Association shall be managed and controlled exclusively by the Executive committee.
The Executive shall have the power to do all such things as are within the objects of the Association, and are not by the Act or by these Rules required to be done by the Association in general meeting.
The Executive shall have the power to appoint such officers and employees as are required to carry out the objects of the Association, including the Public Officer required by the Act.
The Executive may discuss or delegate any of its powers to such Officers and employees.
The Executive shall be comprised of:
• The President who shall be the principal representative of the Association, and shall undertake such responsibilities as are delegated by the Executive.
• A Vice President who shall deputise for the President as required.
• A Secretary who shall record the minutes of all meetings of the Association, and carry out such other functions as the Executive may decide.
• A Treasurer who shall transact the financial business of the Association.
• Two student representatives, being elected equally from the categories of membership referred to in Clause 5.1 above.
• Up to ten (10) other persons, being elected equally from the categories of membership referred to in Clause 5.1 above.
The first Executive of the Association shall be comprised of such persons as hold office prior to incorporation.
The first Executive shall hold office until the second annual general meeting after incorporation, at which time all members of the Executive retire from the Executive but shall be eligible for re-election
Executive members shall hold office for a period of two (2) years.
No Executive member shall be eligible for re-election to the same office for more than two (2) consecutive terms.
The Executive may appoint a natural person to fill a casual vacancy, and such an Executive member shall hold office until the next annual general meeting of the Association, and shall be eligible to stand for re-appointment.
A person shall be eligible to stand for election if:
• A member of the Association has nominated that person at the meeting by proposing the nomination of that person to the Secretary of the Association.
• The nomination shall be seconded by another member and affirmed by the nominee to signify a willingness to stand for election.
If only the required persons are nominated to fill existing vacancies, the Secretary shall report accordingly to the annual general meeting, and the Chair of the meeting shall declare such persons duly elected as committee members.
9. DISQUALIFICATION OF EXECUTIVE MEMBERS:
A member shall cease to be a member of the Executive if that member is:
Disqualified by the Act
Expelled under these Rules. Permanently incapacitated by ill health.
No longer the duly appointed representative of an institutional member.
10. PROCEEDINGS OF THE EXECUTIVE:
Meetings of the Executive shall be presided over by the President, or in the absence of the President by the Vice-President.
Questions arising at any Executive meeting shall be decided by a majority of votes, and in the event of an equality of votes, the Chair of that meeting shall have a casting vote in addition to a deliberative vote.
The quorum for an Executive meeting shall be five (5) members of which at least two are form each category of membership.
A member of the Executive having a pecuniary interest in a contract with the Association must disclose that interest to the committee as required by the act, and shall not vote with respect to that contract.
11. FINANCIAL YEAR:
The first financial year of the Association shall be the period ending 30 June 1993, and thereafter a period of twelve (12) months ending 30 June in each calendar year.
12. BORROWING POWERS:
Subject to this Rule the Association may borrow money from banks or other financial institutions upon such terms and conditions as the committee sees fit, and may secure the repayment thereof by charging the property of the Association.
Subject to Section 53 of the Act the Association may invite and accept deposits of money from any person on such terms and conditions as may be determined by the committee form time to time.
Subject to thirty (30) days written notice to the membership of the Association and subject to approval by resolution of two-thirds of the members present at a general meeting, these rules may be altered (including an alteration to name), or to be rescinded and replaced by substituted rules.
Such an alteration shall be registered with the Commission as required by the Act.
The registered Rules shall bind the Association and every member to the same extent as if they had respectively signed and sealed them, and agreed to bound by all of the provisions thereof.
14. THE SEAL:
The association shall have a Common Seal upon which its corporate name shall appear in legible characters.
The Seal shall not be used without the express authorisation of the Executive.
Every use of the Seal shall be recorded in the Minute Book of the Association.
The affixing of the Seal shall be witnessed by the Public Officer of the Association.
The Seal shall be kept in the custody of the Public Officer, or such other person as the Executive may from time to time decide.
General meetings of the Association shall be held from time to time as the executive decides.
Thirty (30) days written notice shall be given to members of the Association of the holding of a general meeting.
The President shall convene a general meeting of the membership on the written request of not less than twenty (20) members.
If a general meeting is not convened within thirty (30) days as required by Clause 16.1.2 the requisitionists may convene a special general meeting.
Such a meeting shall be convened in the same manner as a meeting convened by the Executive.
The Executive shall ensure that the requisitionists are supplied free of charge with particulars of the members entitled to receive a notice of meeting.
The reasonable expenses of convening and conducting such a meeting shall be borne by the Association.
Written notice may be given by the Association to any member serving the member with the notice personally, or by sending it by post to the address appearing in the register of members.
Annual General Meetings:
The annual general meeting shall be called in accordance with the Act.
The first annual general meeting shall be held within eighteen (18) months after the incorporation of the Association.
The annual general meeting shall be held within five (5) months after the end of the financial year.
16. PROCEEDINGS AT GENERAL MEETINGS:
Twenty four (24) members present personally or by proxy shall constitute a quorum at any general meeting.
If within thirty (30) minutes after the time appointed for the meeting a quorum of members is not present, a meeting convened upon the requisition of members shall lapse. In any other case, the meeting shall stand adjourned to a time and place to be determined by the Executive and if at such adjourned meeting a quorum is not present within thirty (30) minutes of the time appointed for the meeting the members present shall form a quorum.
The President of the Association shall preside as Chairperson at every general meeting of the Association.
If the President should be absent at a general meeting, then that meeting shall be chaired by the Vice-President of the Association.
In the Absence of both the President and the Vice-President, a member of the Executive chosen by the general meeting shall preside as Chairperson at that meeting.
At any general meeting a resolution put to vote shall be decided on a show of hands.
The Chair of the meeting shall declare whether the resolution has been carried or lost.
If the chair of the meeting or three (3) or more members present personally or by proxy demand a poll, such a poll shall be taken in such manner s the Chair directs.
The result of such poll shall be the resolution of the meeting.
Proper Minutes of all proceedings of meetings of the Association and of meetings of the Executive shall be entered within one (1) month after the relevant meeting in Minute Books kept for that purpose.
The Minutes kept pursuant to this Rule shall be signed by the Chair of the meeting at which the proceedings took place, or by the Chair of the next succeeding meeting.
Where Minutes are entered and signed they shall until the contrary is proved be evidence that the meeting was convened and duly held, and that all proceedings and appointments pursuant to the meeting shall be deemed to be valid.
18. VOTING RIGHTS:
Subject to these rules each member present in person or by proxy shall be entitled to one (1) vote.
A member being an institutional member shall be entitled to appoint one (1) person who need not be a member of the Association to represent that institution at a particular meeting, or at all meetings of the Association. Such a person shall be deemed to be a member of the Association for all purposed until the authority to represent the institutional member is revoked.
A member shall be entitled to appoint in writing a natural person who is also a member of the Association to be that member’s proxy, and attend and vote at any meeting of the Association.
The Association shall keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of the Association.
21. WINDING UP:
The Association may be wound up in the manner provided for in the Act.
22. APPLICATION OF SURPLUS ASSETS:
If after the winding up of the Association there remains “surplus assets” as defined in the Act, such surplus assets shall be appropriated in accordance with this Rule:
No surplus assets may be paid to or distributed among members of the Association.
The surplus assets shall be distributed to another body or bodies having similar objectives to the Association.
If there be no such organisation then the surplus assets shall be transferred to such charitable body or bodies as the Association may determine.